Welcome to WMD-2018
Terms and Conditions

Hosted Buyer Program of World MICE Day-2018

1. Fully Hosted Buyers

WMD Hosted Buyer Program Including:
1.1 Fully Hosted Buyers will receive the flight reimbursement from BIT Congress Inc. Flight reimbursement towards the cost of round-trip economy travel from selected destinations. Maximum reimbursement amount will be agreed and communicated as part of the Hosted Buyer’s qualification process.
1.2 Accommodation (room only), 5 star hotels in Qingdao. NOTE: Breakfast is included.
1.3 Return / Round-trip transfers from the Airport and the hotel during the exhibition date.
1.4 Free access to the hosted buyer lounge (complementary refreshments, business lunch and wifi).
1.5 Pre-scheduled appointments with Exhibitors/Potential Business Partners of their choice, Education Sessions and Destination Presentations in a personalized diary.
1.6 Entry to official WMD complimentary networking events.

2. Semi Hosted Buyers (without flights)
2.1 Accommodation (room only), 5 star hotels in Qingdao. NOTE: Breakfast is included.
2.2 Return / Round-trip transfers from the Airport and the hotel during the exhibition date.
2.3 Free access to the hosted buyer lounge (complementary refreshments, business lunch and wifi)
2.4 Pre-scheduled appointments with Exhibitors/Potential Business Partners of their choice, Education Sessions and Destination Presentations in a personalized diary
2.5 Entry to official WMD complimentary networking events.

Program Exclusions:
1. Meals (Not mentioned in program inclusions)
2. Any personal extras at the hotel
3. Hotel upgrades
4. Taxi fares if arriving/departing outside hosted buyer program dates
5. Visa application fee
6. Travel insurance
7. Any incidental costs

Terms and Conditions
1. Hosted Buyers are required to attend the exhibition for the full program days
2. Hosted buyers are requested to actively participate in the Pre-Scheduled Appointment Program and make a minimum of 10 recommended appointments with exhibitors per day
3. Buyers cannot change groups after their application has been accepted and they have been confirmed into the hosted buyer program
4. Travel schedules are organized by WMD to maximize a buyer’s time at the exhibition and it is expected that buyers adhere to these arrangements. Changes to these schedules should be requested in writing and are at the discretion of WMD.
5. Do NOT cancel or re-arrange pre-scheduled appointments on-site unless the Exhibitor is in agreement and the Show Team has been informed.
6. WMD can only accept one application per buyer. In the event of more than one application being received, the first application will be processed.
7. Appointments, Forums and education sessions will be in English.
8. Early check in or check out late may result in you being charged an additional fee by the hotel

Travel Refund Terms and Conditions

Please book your flight to World MICE Day on your own; we will refund the cost of your flight to the exhibition up to an agreed amount (which will be stated on the flight refund table). When booking your flight, please follow the terms and conditions outlined below. If the price of the flight ticket is higher than our agreed amount, you will need to pay the extra cost.

Timing Restrictions
Travel Dates
1. Book your flights according to your Hosted Buyer Program dates
2. If you book flights that fall outside your Hosted Buyer Program dates, you will be responsible for additional hotel accommodations, unless previously agreed by your WMD Hosted Buyer Account Manager
3. If you cannot find flights within the timings outlined above, please contact your WMD Hosted Buyer Account Manager

Flight Prices and Reimbursement
1. WMD will reimburse the cost of a flight to and from Qingdao but not the cost of any side trips or layovers.
2. WMD advises booking your flights as early as possible to ensure that they fall within the fund banding limits.
3. WMD will not reimburse flights that have been booked using frequent flyer or airmiles.
4. Payment will only be made once the organizing committee receives your travel itinerary (with price) on-site.
5. Reimbursements will be made in Euros, RMBs and $US Dollars. Flights booked in other currencies will be calculated using the current rate at the time of authorizing your reimbursement.
6. Incorrect bank account details may result in payment being delayed. Bank Account details must be submitted via email before the event starts. If there is any problem, WMD team will check with you on-site.
7. WMD will not reimburse flight costs for buyers who cancel their participation or do not attend the minimum number of required appointments.

Flight Changes and Cancellations

Any flight changes you make must still adhere to the WMD Terms and Conditions.
WMD will only reimburse the actual flight which has been used to attend WMD in Qingdao. However, if you have to change your flight for personal reasons (such as an upgrade or to attend meetings outside of WMD), WMD will only pay for the cost of the original flight and will not pay any associated fees for changing or cancelling your flight.
PLEASE NOTE: Should you not adhere to the Travel Refund Terms & Conditions and you are requested by WMD to amend your flights, WMD will not be responsible for any amendment fees incurred by your airline

Last Minute Cancellations, Delays, Missed Flights
If your flight is delayed, cancelled or you miss your flight for any reason, please take the next available flight to Qingdao. Please contact your hosted buyer account manager as soon as possible, or the WMD Hosted Buyer Team.
WMD will not be responsible for any additional costs incurred.

Other Terms
1. Travel Insurance: All hosted buyers are responsible for their own travel insurance. Insurance costs will not be refunded by WMD. All international participants will require a visa to reach to China. It is an indispensable material that you need to prepare before making your way to the event.
2. WMD do not offer travel or accommodations for Hosted Buyer spouses, partners or guests.
3. Bank Charges: WMD will cover bank transfer charges and check charges from its own account. You may be charged by your own bank or an intermediary bank for receiving the transfer or check. WMD will not cover these bank charges. If you provide invalid bank details and the bank transfer or check is rejected, or you lose your check, you will be responsible for your own charges and any additional charges incurred by WMD.
5. Proof of Identity: To comply with international tax and banking laws you must come to the Hosted Buyer refund desk at the exhibition and provide original photo ID (passport, driving license or National ID card). Please note that we do not accept copies of your photo ID.
6. Cancellations: WMD cannot refund flight costs for buyers who cancel their participation.
7. By agreeing to these Terms and Conditions, you are consenting under all relevant data protection legislation to the WMD Team communicating with you by telephone, fax, email and by post and using your personal information for internal processing and for disclosure to third parties such as travel operators, hotels and exhibitors in connection with your attendance at the Exhibition.  

Contact Us
Address: F11, Building 1, Dalian Ascendas IT Park, 1 Hui Xian Yuan, Dalian Hi-tech Industrial Zone, LN 116025, China
Tel: 0086-411-84799609-827
Fax: 0086-411-84796929
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